How It Works
Equipment Room Hours
The Equipment Room is open 9am to 6pm Monday thru Friday on days when there are in-person classes. We are closed on all college holidays and breaks, as well as during reading days and exams. There may be exceptions for summer session or other irregular hours (see banner).
Equipment Availability
Equipment is available for Barnard College & Columbia University-affiliated students, faculty, and staff for projects related to curriculum/college events.
Restrictions:
- Course reserved equipment is only available for students currently enrolled in Barnard academic courses.
- Patrons can only check out 1 camera per reservation.
- Patrons can only check out 1 light kit per reservation.
- For all other equipment, patrons can only check out a maximum of 2 of any one item.
A list of our general equipment available for checkout.
A list of our advanced production equipment reserved for Barnard courses.
Rental Period
- Standard checkout periods are 3 days including the day of check out. (i.e. a Monday checkout will be due on Wednesday.)
- Equipment picked up on Thursday or Friday is due on the following Monday.
- You may have only one standing reservation or checkout at a time. Reservations can only be made up to 14 days in advance.
- Renewals are subject to equipment availability and demand. To request a renewal, please email imats@barnard.edu before the equipment is due.
Checkout Procedure
- Go to our Make A Request page.
- New IMATS patrons must fill out a Patron Registration Form.
- Check out equipment on the Patron Portal. Reservations MUST be completed 24 hours in advance of the desired pick-up time.
- Budget at least 15 minutes for both the checkout and return process.
NOTE: If you are more than 4 hours late to your pick-up appointment, your reservation will be canceled.
Late Policy
- For every day equipment is late, a patron will be restricted from checkouts for one week. (i.e. equipment that is 2 days overdue will result in being restricted from checkouts for 2 weeks.)
- If overdue equipment exceeds seven days, patrons will be banned from checkouts for the remainder of the semester.
- Strict late fines will also be enforced and can go up to $50 dollars per piece of equipment per day in addition to being restricted from checking out equipment.
- If an item is damaged or lost, the patron must reimburse the college for its full replacement value/repair cost.
NOTE: If you have not finished your project within the allotted checkout time, please email imats@barnard.edu before the equipment is due to request a renewal. Checkouts can be renewed one time each, for a period of up to 3 business days. We cannot guarantee that we will be able to renew a checkout, as the equipment may be reserved for another community member. We cannot renew late checkouts.